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Virtual data rooms are vital for businesses that need to conduct complex and delicate transactions that require a large amount of documentation. VDR services however, aren’t all made equal. Different features, pricing and security options can affect the effectiveness of the VDR and its ability to adapt to specific business workflows and processes. The first step in sifting through the numerous vendors is to identify what you require. Data handling that is sensitive involves many different scenarios and it is important that the software you choose to use can be specifically tailored to your needs and expectations.

Investment bankers, for instance rely on VDRs to manage their M&A process, which may involve a large amount of documentation, and the sharing of highly sensitive information with other parties, including competitors. Because of this, they are looking for security that is solid and reliable with military-grade encryption standards, secure connections, replication across multiple private servers and advanced authentication methods. They should be able to create and configure watermarks which can be applied to specific documents, folders or a set of items.

Other key features include the ability to restrict printing screen capture, printing, and revoke access to a document even after it has been downloaded. It’s also helpful for VDRs VDR to allow administrators to track user activity down to the page level, giving them an understanding of what is being examined and by who.

A virtual data room should be able support various devices and browsers without needing users to install plugins or download apps. It is also helpful if the interface is intuitive and easy to navigate.